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Lecture recording

Lecture recording

What is lecture recording?

Lecture recording (sometimes referred to as lecture capture) is the process of recording a lecture to allow students to play back all or part of the lecture later as a review or self-study resource. For a brief introduction, see 7 Things You Should Know About Lecture Capture from the Educause Learning Initiative.

Lecture recording is not a replacement for face-to-face teaching or interaction with students, but can be an important supplementary resource. Students benefit by being able to:

  1. Pay closer attention during the lecture (freed from detailed note-taking).

  2. Review content in their own time, in their own location and with their peers.

  3. Catch up on missed lectures.

  4. Improve understanding of the material.

  5. Provide richer content and improved access to content for students with disabilities.

At UCT, the lecture recording service is limited to a number of venues, managed and supported by CILT and ICTS.

 

How to request or schedule recordings?

1. Firstly check if the venue is equipped for lecture recording

2. If the venue is supported, complete a LR form and send to help@vula.uct.ac.za at least 2 days in advance

3. You can schedule further recording for the course or manage existing recordings through your Vula site

1. Which venues are equipped for lecture recording?

Lecture recording is currently available in 80 venues across campus. Please click here for the list of supported venues. Each venue is equipped with:

  • A lapel/podium microphone to record audio. Most venues also have wide-field microphones.

  • A USB Camera or an IP camera to record the lecture

  • A VGA and HDMI cable to record lecture slides or a presentation from either your laptop or the computer in the lecture venue

2. How do I get my lectures or special event recorded?

Please download the applicable form:

You will need to provide the schedule and venue of your lectures, and you will be able to choose to whom you would like the recordings made available.

Once all the presenters have signed the consent form, please scan and email the completed form to help@vula.uct.ac.za, at least 2 working days in advance of the first lecture or event.

You will be sent an email confirming receipt and scheduling of the lectures and information regarding the equipment installed in the specified venue.

3. How to schedule/manage recordings through a Vula site?

Once your have LR form has been processed, a Lectures tool on the left-menu of the corresponding Vula site. If you are a Site Owner or Support Staff on the Vula site, you will find  a "Manage" and "Schedule" option in the Lectures tool:  

  • Under "Manage" there's a list of upcoming recordings, where you can update the title and presenter of the lecture
  • Under "Schedule" you can schedule new recordings for that particular Vula site. Please send any consent for additional presenters (i.e. complete Section C of the LR form) to help@vula.uct.ac.za.

 

Notes for Presenters

As a presenter, what do I need to do in the venue?

Audio:

If the venue is equipped for voice amplification, you will need to use the podium microphone or lapel microphone. More information on using the venue lapel microphones is available on the venue information page.

Venues without voice amplification systems have microphones positioned to record presenters speaking clearly at the front of the venue.

In venues which have voice amplification but also have wide-field microphones, it is preferable to use the lapel or podium microphone for best-quality audio, but speakers not using a microphone will still be recorded.

Presentation:

Only the image sent to the in-venue data projector will be recorded. If you bring and use your own data projector, then the presentation will not be recorded.

Video:

Cameras are positioned to face the front of the lecture room, and usually have a fixed field of view. ​In this case, if you move outside the field of view, you will not be recorded. There are also a number of venues that have cameras that track motion. Field of view pics and motion tracking capabilties of cameras are listed  on the venue information page. ​ 

More information on audio equipment and the camera position within a specific venue will be provided to lecturers when the lecture recording request is confirmed.

 

Viewing recordings

What does the published recording look like?

Here is a recording from a lecture series recorded in Humanities Lecture Theatre 1. As these lectures have been made public, you can play back the lecture by clicking on the image below.

Note that while the camera view can be expanded to fill the screen on playback, in some venues it may not be possible to clearly read writing on the blackboards.

Who has access to the recordings?

The course convener or event organiser (with the consent of presenters) may choose to make the recordings available to:

  1. only members of the Vula site for the course, or

  2. all members of the UCT community, or

  3. the general public (with a license).

The preferred option is selected upon requesting the recording via the LR-1 or LR-2 forms.

 

More information

What else do I need to know about the lecture recording process?

Once lectures have been recorded, they are placed in a hold queue where they are reviewed by CILT and ICTS to ensure that the lecturer presenting has provided signed consent and that the audio quality is usable.

If any problems have arisen or additional presenter consent is required, the course convener will be contacted.

The videos are then trimmed to remove any preamble so that recordings do not include necessary "dead time" before or after the lecture. Videos are then published to the corresponding Vula course site.

If there are no outstanding consent or technical issues, recordings will generally be reviewed and published within one working day.

For more information, please see:

For further information or queries, email the Vula helpdesk at help@vula.uct.ac.za, contact us by phone on 021-650-5500 or visit us in Room 7.56, Level 7, PD Hahn Building.